EAP Newsletters: Pipelines for Higher EAP Utilization

The workplace wellness newsletter is still under-appreciated for its value in reducing human and financial losses in the workplace. I think most companies separate wellness newsletter topics away from other education and training that reduces human behavioral risk in the workplace, and this a mistake. It's why I encourage using some newsletter device that combines all behavioral risk reduction content in one source document. I am beginning to think that reducing employee behavioral risk and exposures is better served by small pieces of ongoing, easily digested information, ongoing awareness information, and training in addition to whatever one-shot training topics are offered or mandated by the company. I agree with the wellness newsletter premise that it is a tool to support management first and employees second. This does not make it incompatible with helping or even entertaining employees. However, anything that a business organization institutes should be to its benefit or it is by definition or it is not in conformance with mission and goals of the organization and therefore is improper. The goal of a employee wellness newsletter should be in my opinion--a conduit for education, information, training, awareness to positively influence employees to practice better behaviors that reduce risk, enhances organizational productivity, and improves their personal well-being.

EAP Training: Many Pieces to Preventing Workplace Violence

Reducing risk of workplace violence is not just about conducting employee assistance program training on the signs and symptoms of an employee likely to shoot up the place. I have counted over a dozen different training topics and management-employee activities that EAPs should be considering and together collectively reduce workplace violence risk dramatically. I am not saying it is useless information to know what to do when an active shooter is loose in your building and heading your way. However, the chances of needing this sort of training is pretty close to extremely low. What's more important is EAP training and educating employees in the broad array of issues like prevention behaviors, awareness, and education topics that together lead to reduced risk of workplace violence. This is how to make your employee assistance program more valuable. Here is one such topic: Training and educating employees in how to get along with their supervisors and understand the subordinate relationship to a supervisor. How can this reduce workplace violence? Did you know that the Bureau of Labor Statistics says 15% of homicide victims at work are supervisory/management staff. This makes leadership a hazardous job. Here a tip sheet that can help you help employees to avoid problematic relationship with the supervisorhttp:/handoutsplus.com

Manage Employee Defensiveness in Confrontations

Defensiveness seems to be one thing supervisors can always count on from employees when confronted about their performance issues. Let's make it easier for you. Because defensiveness can be a potential challenge in any corrective interview, supervisors must use “tools” to make interviews less difficult. These tools are associated with language and attitude. For example, one helpful tip is called the “help me understand” approach. Use “help me understand” statements to set a positive, non-threatening tone when confronting employees. Example: “Help me understand what to conclude when you commit to telling the truth about filing your activity reports and then we identify serious discrepancies.” Your attitude toward the employee is also an important tool. If you are convinced a confrontation will fail to produce a positive result, it will show from the moment you speak. An employee should never be able to tell from your attitude that you have lost faith in his or her ability to bounce back.

Getting to know your Employees

Goal: Getting to Know Your Employees:

Getting to know employees on a personal level allows for a more relaxed work relationship between employee and supervisor. It lets your employees know that you are there for them to help them succeed in their daily work life, and it also grows trust levels within your work environment.

Exercise:

In this exercise, you will stop by the offices of two or three employees at least once a week in an effort to get to know each one a little better. On the day you have selected for this exercise, allow employees time to get to their office and settle in that morning. Approximately one hour after employees’ arrivals, leave your office and, while in-route to selected employees’ offices, greet each person you meet with a simple “good morning” and a smile. Once you have reached the selected office, knock on the employee’s door and ask this first question with a natural smile: "Am I interrupting anything right now? If I am, I can stop back by later." If the employee is in the middle of a task, simply state: "Oh, it’s nothing that can’t wait until later. I was just stopping by to check in to see how everything is going. Hope you have a great day, and I’ll see you later." Then, proceed to next office. If employee is free to speak for a few moments, step into the office making sure to leave the door open. Ask these three questions leaving time for employee’s answers to each question before proceeding. 1. How is your week going so far? 2. Do you have any concerns about your current project/assignment/etc? 3. Do you have any exciting plans for the weekend? OR, Did you have a nice weekend? Spend approximately ten minutes in each of the selected offices. On your way back to your own office, offer a friendly greeting to all you pass spreading and increasing office morale. Once back in your office, take approximately 5 minutes to answer the three evaluation questions associated with this exercise.

Evaluation:

What effect do you think this exercise had on your employees? What impact would the weekly repetition of this exercise have on employees as a whole? Do you think that this exercise was beneficial to you as a supervisor? Why or why not?

EZ-View of EAP Stuff

I decided to make the home page WorkExcel.net (Resources for Employee Assistance Programs WorkExcel.net) easier to navigate. I will keep adding what's new to the bottom as things go along. Current projects include DOT Regulations Training for Supervisors captured from the Federal Regulations..It's one hour in length and written at the 9th grade education level so any supervisory staff can instructed in the programs use. Go to http://workexcel.net

Can You Say to An Employee: Don't Worry Nothing About EAP Attendance Goes in a Personnel File?

As EAPs get more "morphed" into insurance programs, I am discovering that many EA professionals can't answer the question definitively about whether the host organization has a strict policy of not mentioning in any personnel record ever whether an employee participated in an EAP program. The most common reasons employees hesitate to visit an EAPs are fear of the unknown, being asked personal questions, and confidentiality concerns. Even an outstanding EAP with solid communication strategies and excellent internal relationships will from time to time need to surmount the fear employees have about confidentiality. It should be standard practice to have no personnel records reflect participation in the EAP and organizations should hold themselves accountable in this regard, if not legally liable to underscore the importance. No EAP is worth a hoot without being able to assure employees of this provision and point to it in a company EAP policy in the employee handbook. Can you do that with your organization or every organization you serve if you are an EAP provider? This would be an easy question to answer 30 years ago. Now, it appears many EA professional aren't too sure. Since many EAPs are external providers or far removed from policy development (unlike yesteryear) they may not have the slightest ability to intervene with this issue. If you want to have the most at-risk employees never come to the EAP, make sure everyone knows that personnel records may or may not, depending on circumstances, possibly contain a record that an employee participated in the EAP.

Helping Employee Manage the Crisis of a Poor Performance Review

Bad ratings on performance reviews create tremendous angst for certain employees. Is this a risk issue? [Product for Review] Do you think these reactions play a contributing role in the risk of workplace violence, even homicide? I honestly don't know, but common sense says they are a risk issue to explore for an answer to this question. And it is opportunity to educate. We are less inclined to educate employees than supervisors on topics like this one. Part of the blame goes to a mentality that guides us to look at a situation like this and ask, "Who has the power here?" The answer is the supervisor. So we target the person with power for change. However, if we ask who has personal responsibility, we get a different answer. It is both the supervisor and employee. Both can be educated. Statistics from the U.S. Bureau of Labor Research tell us that 15% of victims of workplace homicides are supervisors. That's a pretty big indicator that prevention opportunities exist. So, no stone should be left unturned. With this idea in mind, I took an existing tip sheet on the subject of helping employees who face a poor performance review and created an educational media-tool out of it. Prevention is hard to measure. How do you say because you gave support or educated an employee or supervisor, that you preventing a tragedy?

EAPs: Workers' Comp Payment for Psychological Harm On the March

Run, don't walk to the press release machine to announce to the world how effective employee assistance programs (EAPs) can be in helping employees who have been exposed to critical incidents and as a result helping mitigate posttraumatic stress effects and workers' compensation costs!

The restrictions on paying for psychological harm and emotional stress associated with critical incidents injuries has re-awakened in the aftermath of the Newton, Connecticut child mass shooting episode. The rationale driving the legislative reviews and arguing for paying workers for psychological harm is the 20 first-responders who have still not made it back to work because of posttraumatic stress or emotional harm. And other states are reviewing their workers' comp laws as well.

I don't see the discussion in the mainstream media about the value of EAPs, but you and I both know that EAP involvement can mitigate traumatic stress and lead to possibly less impact on first responders and therefore help to avoid Workers' Compensation payouts or at least reduce or minimize them.

This saves companies money. EAPA, now is your time to get to the New York Times and offer an interview or send a press lease enmass to respectable news outlets.

How many of these first responders are alcoholic or drug addicted persons in or out of former recovery? An EAP referral would find out. Isn't it possible that addictive relapse is involved in some of these cases? Who is going to assess that? There are a whole host of issues here to discuss as well. What is the role of the family members of first responders since this incident? How are they helping or hurting the goal of getting these employees back to work. Is it really necessary to head immediately to the legislative office to start sending these employees a paycheck? Perhaps, but what about a half-way stop with solid EAP promotion and involvement in these cases. I do not pretend to know how what is taking place in Newton with EAPs and those workers. However, I do know nationwide that many first responders do not access decent EAPs, and that loss of EAP access is growing since 1985. And with it opportunities to reduce workers' compensation costs are also being thrown out with the bath water.

We know EAPs can save money, but we also know they have been run over by a Mack Truck in the past 20 years and replaced almost universally with diminished service models that everyone knows will not penetrate and proactively pursue reaching these at-risk workers. Other employees nationwide face the same  circumstances. Want to save money? Don't fix what ain't broke. Stop the hand-wringing--EAPs are right in front of you.

Just sayin'!

EAP Program Survival: A Three Legged Stool

“Stay close to your EAP customer to survive the budget ax.”  High EAP Utilization and a Good Reputation Will Not Save Your EAP from the Budget Ax. I am not puzzled anymore about why EAPs are closing their doors. In the past 12 months, I have heard about many EAPs getting the budget ax. These were good EAPs with solid reputations and high utilization.  Every EAP was shocked and financially terrified at the news. The common denominator was management’s belief that the EAP could be contracted out for less to someone or something else. What went wrong?

Here’s What Counts for EAP Survival . . .

Every EAP failed in their communication goal to achieve a close, unbreakable and emotional bond with the key corporate decision maker.

High utilization and employee satisfaction isn’t all that counts. Sure, it’s vital, but it is not the ultimate, critical link.

The critical link is what top management thinks and feels about you. What will management do when it is budget crunch time? Will they listen to the finance guy or benefits consultant? Or will the key decider—the big cheese say, “no way, I love this EAP. We ain’t changing it.”

I will discuss strategies shortly that examine the three-legged stool of employee assistance program survivability. They include education, training, and oureach. 2) High utilization and workforce problem penetration, and 3) bullet-proof relationships with top management decision makers.



Here's a new service to help you reach more employees and family members in 90 days than your program has possibly reached in nine years http://www.ppt2web.net





Write me an let me know what you think.

Solid Research to Recommend 12-Step Programs for Every Recovering Addict

If you're like me, you've told alcoholic and drug addicted patients that they should absolutely get involved with 12-step programs. You may tell them that they work best for most, or repeated to patients what you strongly believe based upon your experience or that of other people. On problem...off hand, you may not be able to point to specific research that demonstrates this FACT and be able to pull it out of a drawer or off the top of your head to help motivate your patient or client to take the 12-step plunge. Here is one such article: Weiss RD, Griffin ML, Gallop RJ, et al. The effect of 12-step self-help group attendance and participation on drug use outcomes among cocaine-dependent patients. Drug Alcohol Dependence. 2005;77(2):177-184. The research showed that 12-step program work best, even with cocaine addicts who as a group, have higher relapse rates than alcoholics. See an educational program on alcoholism awareness that hits home.

Powerful Strategy for Traditional EAP Impact and Relevance: ONBOARDING

Have you heard of the term "onboarding"? If you are not familiar with this term, which is part of the human resources lexicon, chances are you are NOT maximizing your ability to become a more highly integrated, relevant, and indispensable part of your work organization. And, your EAP may be at risk as a result.

Onboarding is a way to socialize employees who are new to the organization. It is a recognized procedure and purposely designed system to help new employees become knowledgeable about the organization and understand the many cultural nuances and important behaviors to practice that will help the new employee be successful. Part of the onboarding process is always to meeting effective and important employees or managers within the organization--the inside players, who can point the way toward the employee's success.

If you think that this post is about making sure you conduct EAP orientations for new employees, it's not. Onboarding is much more. It is about employees meeting YOU--the EAP personally--where you can engage them individually and COMPLETELY AND UTTERLY DESTROY myths and misconceptions about the EAP that are certain to permeate the employee's awareness about what you do and who you are. You get first crack at establishing a relationship with the employee and immunize them against counterproductive beliefs concerning the program, particularly, lack of confidentiality.

You can make an impact on this problem without a one-on-one interview with each new employee. To the degree possible, you need to figure out how to make this happen. I am working on a powerpoint video, web course called 25 Ways the EAP Can Help. When it is done, you should get it. And you should make it a part of your "onboarding" requirement for every employee. Then, watch the impact of its use.

I think you need to use this product IF you can't personally meet with every employee. In the future, I will make a web course out of it with 25 questions and a Certificate of Completion. It will powerfully and very simply, drive home the value of EAP in ways employees have not typically considered. It will improve top-of-mind visibility and EAP utilization, probably overnight.

You will be able to directly email the link to this movie to any new employee or hundreds of new employees and the exact same time if you have an email list for your use. 

Okay, enough preaching. Go to this link below on Wikipedia and read about "ONBOARDING". When you do, I want you to keep this thought in your mind: How is this process of onboarding relevant to EAPs and is there a role for the EAP in being closely associated with it? What is the value to the EAP for being included beyond employee orientation sessions, that may or may not be attended by every employee? What might employees learn from the EAP during an "onboarding" meeting that may cause them to return to the EAP in the future. How could onboarding help dispel myths about the EAP that would increase its utilization? How could onboarding keep our EAP from closing down, being farmed out to managed care, or severely cut? How could onboarding make the EAP a more inclusive part of the work organization's culture? OK, now ready all about Onboarding

^{http://en.wikipedia.org/wiki/Onboarding}

Teaching and Understanding Childhood Stress Management Skills

Are children more stressed today than in years past? Tougher academics, more competition, social challenges, health risks, and rapid-fire audiovisual hype from media certainly appear greater. The uncertainty of a secure financial future is felt by 30% of children, says one research study. Coping isn’t about eliminating stress. It’s about learning resistance and adaptation skills. Exercises abound for teaching kids stress management, but cover these bases: Learn sleep skills, relaxation skills, detachment-from-worry skills, how to understand positive thinking, the benefits of proper diet and regular exercise, and how to pursue balance. Improved self-esteem, increased self-confidence, improved creativity, and healthier relationships with peers and family will result. Consider downloading and saving a copy of this government report on child stress, and then give it to your clients and other could benefit.
http://www.cdc.gov/ncipc/pub-res/pdf/Childhood_Stress.pdf